SVCN Request for Proposals
Silicon Valley Council of Nonprofits (SVCN) is seeking an experienced Event Director (Independent Contractor) to lead the logistics planning and execution of a nonprofit conference for approximately 500 attendees, to be held in Santa Clara County in late February or early March 2026. This is a temporary independent contractor role, with work beginning immediately and extending through the event date and post-event debrief. 
The Event Producer will work closely with the SVCN team to source vendor options, present recommendations, and manage day-of execution. While the contractor will oversee logistics and vendor coordination, all final decisions on vendors, event elements, and program direction will be made by SVCN. 

  • Lead event logistics: Oversee all operational aspects of the conference to ensure a smooth, high-quality experience for attendees, speakers, and sponsors. 
  • Support early concept development: Collaborate with SVCN to refine the event vision, incorporating insights on innovative formats, attendee experience enhancements, and hybrid or accessibility options. 
  • Source and present vendor options: Identify and vet vendors (e.g., venues, caterers, AV providers) and present multiple options and recommendations to SVCN for approval. 
  • Manage implementation: Coordinate approved vendors and logistics, providing detailed planning and communication to ensure alignment with SVCN’s goals and decisions. 

  • Partner with SVCN in early event planning to offer creative recommendations on event flow, hybrid platform considerations, and engaging attendee experiences that align with the conference goals. 
  • Identify and evaluate venue options in Santa Clara County that align with SVCN’s accessibility, capacity, and budget needs. Present options and manage the booking process once a selection is made by SVCN. 
  • Source and recommend catering providers that accommodate a range of dietary needs and align with budget and values; coordinate catering once selected. 
  • Coordinate with approved AV vendors and provide support for technical production needs across plenary and breakout sessions. 
  • Manage logistics related to printed materials, signage, swag, and name badges—providing design and production vendor options for SVCN approval. 
  • Develop and manage a clear run-of-show, production schedule, staffing plan, and day-of logistics strategy in partnership with SVCN. 
  • Organize and oversee exhibitor/expo area, including pre-event communications and on-site management. 
  • Provide clear and timely updates, task tracking, and documentation to SVCN throughout the planning process. 
  • Participate in a post-event debrief with the SVCN team and provide insights and recommendations for future events. 
  • Our budget for this project is $20,000 - $30,000

  • Proven experience managing events of 300–500+ attendees, ideally in the nonprofit or social impact sector. Preference for a consultant with experience and knowledge working with Santa Clara County vendors and venues.  
  • Demonstrated ability to source and manage vendors while working within a client-driven decision-making structure. 
  • Strong organizational and communication skills, including attention to detail and deadline management. 
  • Experience managing event budgets, timelines, and logistics with minimal supervision. 
  • Familiarity with inclusive, accessible, and equity-centered event practices. 
  • Ability to work collaboratively and responsively in a fast-paced, mission-driven environment. 
  • Availability to begin immediately and remain engaged through event execution and wrap-up. 

Proposals will be reviewed on a rolling basis, with priority given to proposals received by Friday, July 25, 2025, at 8:00 am PT. 

We welcome proposals from individuals with diverse backgrounds and lived experiences, including those who have navigated systemic barriers or bring a deep understanding of the communities served by the nonprofit sector. 

Silicon Valley Council of Nonprofits (SVCN) advances the role, voice, and capacity of the nonprofit community in Santa Clara County so it can be a force for positive social change and support the creation of equitable, vibrant, and thriving communities. SVCN has committed to being a change agent and a model of possibility by centering racial justice, equity, diversity, and inclusion principles in everything we do internally and externally. 

We support the nonprofit ecosystem by being a trusted source and hub of information, resources, and connections for nonprofits across Silicon Valley. We facilitate nonprofit collaboration, collective impact, and systems change that addresses the biggest challenges facing nonprofits and the communities they serve. SVCN’s nonprofit membership is 180+ strong and includes Ally Members such as individuals, businesses, and foundations. 

To learn more about SVCN, please visit www.svcn.org. 









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